|
ACTION |
ITEM 1 - INTRODUCTION |
|
- The Chairman welcomed everyone to the meeting.
|
|
ITEM 2 - MINUTES OF THE LAST MEETING AND MATTERS ARISING |
|
- The minutes of the last meeting held on 5th August 2009 were accepted as a true and accurate record.
Proposed: Kevin Allum Seconded: Russell Symes |
|
|
|
|
- Paragraph 3 - eTap. Susan and Jenny reported that feedback was being given to eTap, and that changes can take some time to implement.
|
Off agenda |
- Sub-Paragraph 14c - School Newsletter. Russell and Kim would be working on the Board’s input to the newsletter as soon as possible, to include an update of recent achievements.
|
Off agenda |
- Sub-Paragraph 14d - Sports Uniforms. Susan and Jason had discussed new purchases.
|
Off agenda |
- Other Matters. All other actions were dealt with under the appropriate items on tonight’s agenda.
|
|
ITEM 3 - PRINCIPAL’S REPORT |
|
- Jenny discussed a number of items from her report, a copy of which is attached:
|
|
- Tracking numbers of students in comparison to number on which the school was staffed. The school can apply to MOE for additional staffing if numbers were to rise above 10 over entitlement.
|
|
- Two students had been stood down, and strategies were being put in place to improve outcomes. Concern was being expressed by some parents regarding school actions and communication. Jenny reported that the school’s actions were bound by strict legislation, and the need to ensure a safe learning environment for all students.
|
|
- It was agreed that an item should be placed in newsletter highlighting the school’s open door policy for discussion, and encouraging parents to communicate to the school any incidents of concern.
|
Jenny |
- Russell explained that many parents did not understanding that the new 1:18 staffing ratio equated to maximum class sizes across the school. This could also be helped by including an item of explanation in the newsletter.
|
|
- Four children had competed in the recent South Cluster Speech Competition where Nathan Roy won. Nathan will go on to represent the South Cluster at the WBOP Speech Competition. Congratulations to Nathan on his fine effort.
|
|
ITEM 4 - SUB-COMMITTEE REPORTS |
|
FINANCE |
|
- It had not been possible for the Finance Committee to meet last week. A meeting would be arranged for the following week to discuss the budget review, paying particular attention to staffing and special projects.
|
|
- Susan reported that there was just one term deposit left at ANZ, and the remainder were now with ASB.
|
|
- Two teachers had been moved from bulk grant to Teachers’ Salaries as the entitlement was overused. Management would monitor the situation with each new SUER.
|
|
FRIENDS OF THE SCHOOL |
|
- Neil had circulated notes from had the Friends’ meeting held on 1st September, which included information on:
|
|
- Gala. The proposal had a warm if somewhat cautious reception. It was noted that the previous SSG had written comprehensive notes on running the gala which would be os considerable use to the current committee.
|
|
- Fundraising Plans. The proposal from the Board for FOTS to join in with ICT fundraising was well supported in principal.
|
|
- Junior Sandpit Mosaic. The committee were receptive to Fiona’s presentation on the proposal for a mosaic for the sandpit on the Junior Site, representing local Maori history of Motuopuhi (Rat) Island, and they agreed to fund the project ($1,800).
|
|
ICT, e-LEARNING AND THE WEBSITE |
|
- Free Website. Kim reported that the organisers of the free website previously discussed were returning to Tauranga. She said that she would contact with them for a further presentation.
|
|
- TECT. This application had received pre approval following Friday’s visit to the school from one of the TECT advisors. It was hoped that the recommendation would be for the $34,000 applied for, which the school would have to match.
|
Fiona |
- ICT PD. The contract was through the first stage, and now onto the second. It would equate to some $120,000 per year for 3 years between the 3 schools. Each school would need to contribute $15,000 over the 3 years.
|
|
- Curtains. New curtains had been installed. Overall they seem to be working well, although some were too short and would need to be refitted.
|
Fiona |
- Computer Room Furniture. Benches or tables were still needed. The ideal would be to install furniture which could be re-used once the computer suite was no longer needed. Neil agreed to look into the options of obtaining second-hand furniture, including a bespoke website.
|
Neil |
- Projector. Jenny mentioned that the TV screen and projector were now redundant. The Board agreed to allow the sale of these assets, possibility on TradeMe.
|
Susan |
- Learning Management Systems. The MOE was helping set up providers, and were looking for test schools. There were offers of free set-up, PD and so forth for test schools, and all 3 providers had offered various deals to TPS. The Board discussed options and agreed that the school could go ahead if management felt it was ready, and there was sufficient teacher support for the idea.
|
Fiona/Jenny |
MARKETING AND COMMUNICATIONS |
|
- Report. Fiona and Russell were hoping to meet next week to discuss future plans and ideas for fundraising and sponsorship.
|
|
- Fundraiser. The Board agreed in principal to employ a fundraising person on a percentage (up to 15%) of funds raised.
Proposed: Kevin Allum Seconded: Russell Symes |
|
- Financial Literacy. Russell provided 2 copies of a resource book for the school on financial literacy for children. There was also an offer of a free presentation, and although the Board was interested, it was felt that it would only have sufficient appeal if combined with other schools to ensure sufficient interest. The Chairman thanked Russell for his kindness in donating books.
|
Jenny,
Russell |
PERSONNEL |
|
- New Position. Jacqui Ellen Price had had accepted the position of Fixed Term Teacher for the roll growth class for Term 4.
|
|
- Survey. The teacher workplace survey was underway.
|
|
- Sabbatical. Jenny had been granted a sabbatical for 2010, which she would be taking in Term 3.
|
|
POLICIES |
|
- CRT Policy. It was agreed to remove Options 2 and 3 on the current policy, and insert a review date.
Proposed: Jenny McNicol Seconded: Zoe Blissett |
Jenny |
- PD Policy. Review date to be inserted and the word “knowledge” to be changed to “capabilities”. Take out line “All expenditure will be in line with current Collective...” and insert “budget to be set by the Board”.
Proposed: Jenny McNicol Seconded: Zoe Blissett |
Jenny |
- Sexual Harassment Policy. Re-word policy guideline Number 9.
Proposed: Jenny McNicol Seconded: Zoe Blissett |
Jenny |
- Coaches Pack. Kim to look into drafting general information pack for sports coaches, including information on keeping yourself safe.
|
Kim |
PROPERTY AND PREMISES (MAINTENANCE) |
|
- Neil reported that all work was going well. He said that there would be a meeting soon to determine and prioritise holiday jobs.
|
Neil |
PROPERTY AND PREMISES (FUTURE PLANS) |
|
- New Classroom. A meeting of the Board to select the building contractor for the new classroom would take place on Tuesday 14th September at 9am. Tenders were required to be returned by Friday 4th September, and Steve would be looking into the next stage.
|
Steve |
ITEM 6 - CORRESPONDENCE |
|
- Two pupils from Room 1 had written letters of apology to the Board for defacing furniture. Kevin kindly agreed to respond.
|
Kevin |
ITEM 7 - AOB |
|
- Alarm System. The Minuteman company had done a study to determine possible shortcomings in our alarm systems. Further investigation was to be carried out prior to any decisions.
|
Jenny |
- Sports Teams. Kim raised the issue of inclusion of all team members in all games. She kindly agreed to draft guidelines sports coaches which would include information on substitution.
|
Kim |
- Young Leaders’ Report. The Board asked for their thanks to be passed to the Young Leaders for their report. They also acknowledged the excellent work done by Cathy Ediker. There had been some excellent ideas and good progress being made. Kevin agreed to write a letter of thanks to Cathy and the Young Leaders on behalf of the Board.
|
Kevin |
- Next Meeting. The next meeting would be held in the school on Wednesday 5th August 2009, starting at 7pm.
|
|
- Closure. There being no further business, the meeting ended at 9.00pm
|
|